AA

 

Partnering With Oklahoma Department of Human Services (DHS) to Provide Financial Management Services That Put YOU First

Serving the Oklahoma ADvantage Consumer-Directed Personal Assistance Services and Supports (CD-PASS) Service Option

 

ACES$ Oklahoma is the fiscal agent for the Oklahoma ADvantage CD-PASS Service Option.

 

ACES$ Oklahoma Empowers Your Independence

What You Can Do as a Member

 

As an ACES$ Oklahoma Member, you have the freedom to:

 

  • Choose your employees — You decide who will provide your services.

 

  • Determine how you’ll use your service hours — You choose when and how you receive the services you need to live your best, independent life.

 

  • Determine how you’ll use your service hours — You choose when and how you receive the services you need to live your best, independent life.

 

  • View your budget and timesheet history online — With your ACES$ OnlineTM Account you can get real-time budget info. View your budget and service plan history quickly and easily.

 

ACES$ Oklahoma Provides Comprehensive Financial Management Services

How ACES$ Oklahoma Serves You

 

As your fiscal agent, ACES$ Oklahoma will receive your employee’s timesheets and issue payment to your them.

 

We’ll take care of:

 

  • Processing and retaining copies of Member and employee packets

 

  • Working with DHS to ensure your employees are clear to begin work

 

  • Paying your employees

 

  • Withholding and depositing payroll taxes

 

  • Filing tax and labor reports on your behalf

 

We’ll provide you with monthly service plan scheduling reports including:

 

  • Wages paid

 

  • Employer expenses reimbursed

 

Why We’re the Fiscal Agent Voted #1 in Customer Service

You’re Getting the ACES$ Advantage

 

As an ACES$ Oklahoma Member, you enjoy the ACES$ Advantage, which includes:
The very best in Member care

As the largest non-profit fiscal agent in the country, ACES$ focuses on delivering the very best in Member care instead of our bottom line. More than half of our dedicated team are people with disabilities. We treat you as we want to be treated because we know firsthand what it’s like. That’s why we personally answer your calls and work quickly to find the best solution for you.

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Timesheet submission choices

Your attendants can choose the best timesheet submission method for them. They can pick quick, online submissions through ACES$ OnlineTM and on-the-go mobile submissions using our ACES$ MobileTM EVV app, or email, mail and fax.

Your choice in timesheet submission icon
Choice of payment

Your employees can also decide the best form of payment for them. ACES$ Oklahoma offers direct deposit, pay card or paper paycheck.

Choice of payment icon
Instant notifications

ACES$ OnlineTM automatically rejects timesheets with identified errors to prevent hassles down the road.

Instant notifications from our FMS system icon
Live phone support

Unlike other fiscal agents, you talk to a knowledgeable team member when you call ACES$ Oklahoma. You reach a locally based, helpful team member — not an automated system.

Live phone support icon
Quick and easy personalized enrollment

We know the enrollment process can be frustrating — but it doesn’t have to be. With our secure online enrollment, personalized enrollment and streamlined forms for both you and your employees, we make enrolling with us simple.

Quick enrollment in our FMS services icon
Real-time access to your budget and service plan history

Know exactly where your budget is by simply logging onto ACES$ OnlineTM. You’ll see your budget and service plan history in real time. You’ll also get monthly budget reports for your convenience.

Real-time view of your budget and timesheets icon
Off-cycle payroll

Your employee doesn’t have to wait to receive payment if there were a timesheet error. We’ll process the corrected timesheet the same week, even if it’s off-cycle.

Off-cycle payroll icon
Convenient hours

Available 8 a.m. to 5 p.m. Monday through Friday, we also have a 24-hour voicemail line and return calls quickly.

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Language support

We offer our services in both English and Spanish. Our language line offers additional translations.

Language support icon
Page header for ACES$ Oklahoma showing a young man with physical disabilities and his caregiver at a flower nursery

 

ACES$ Oklahoma Members: You’re Getting the ACES$ Advantage

ACES$ Oklahoma

Voted #1 for Customer Service in States We Serve With More Than One Fiscal Agent

ACES$ has been voted number one for customer service in states we serve with more than one fiscal agent. That’s because we put Members first. As the largest non-profit fiscal agent in the country, we focus on delivering the best service to you.

ACES$ Financial Management Services logo

 

Please note: ACES$ is closed for the following holidays:

New Year’s Day, Martin Luther King Jr. Day, President’s Day, Memorial Day, Independence Day, Labor Day, Columbus Day, Veterans Day, Thanksgiving Day, Day after Thanksgiving and Christmas Day.

 

 

Submit

Timesheets

 

ACES$ OnlineTM  |  Email Timesheets: timesheetsOK@mycil.org

Fax Timesheets: 1-877-525-9287

Mail: 5801 East 41st Street  Suite 601  Tulsa, OK  74135

ACES$ Oklahoma team photo

Contact

ACES$ Oklahoma

Karly Underwood

Member Care Specialist

Ariel Willie

Member Care Specialist

Evangeline Smith

ACES$ Oklahoma Program Director

A Fiscal Agent Who Puts You First

What Makes ACES$ Financial Management Services Unique

 

ACES$ is the largest non-profit fiscal agent in the country. What really sets us apart, however, is our team. With over 51% of our team having a disability, we know firsthand what it’s like.

 

Our perspective is unique to the financial management world, because many of our own team members use our services. We treat you how you want— and deserve — to be treated.

 

Our goal is to make the entire process as easy and quick as possible for you.

 

Why ACES$ Is Voted #1 for Customer Service in Every State We Serve With More Than One Fiscal Agent

The ACES$ Advantage: Putting YOU First

 

  • Easy, personalized enrollment
  • Secure web access to your budget and service plan history in real time
  • Live phone-call support
  • Convenient hours and 24-hour voicemail
  • Off-cycle payroll available for corrected timesheets to ensure fastest processing
  • 5 ways to submit timesheets
  • Your choice of payment type
  • Automatic rejection and notification of overlapping timesheets

 

Learn more about the ACES$ Advantage.

#1 in customer service icon

Information About ACES$ Oklahoma

Resources

 

Videos

 

  • ACES$ Oklahoma Videos

    Video Infographic: What Is Self-Direction?

    YouTube Video

     

    Video Infographic: Introducing ACES$ Oklahoma

    YouTube Video

     

    Video Infographic: The Roles People Play in Self-direction

    YouTube Video

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Home and Community Based Services Waivers in Eight States

Who We Serve

 

ACES$ provides financial management services to people on certain Medicaid Home and Community Based Services (HCBS) waivers in:

 

 

 

 

 

 

 

 

 

We also serve Veterans.

Proud member of Applied Self Direction

 

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We can be independent when we do it together.

1-800-344-7211

Voice: 570-344-7211

Videophone: 570-309-0100

 

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